6 Tips on Productivity for Business Owners

Are you feeling exhausted after working 8+ hours a day on your business? Maybe you are feeling like you have so much to do but no time to do it…I know how it feels. I know the feeling of working 24/7 but that you aren’t actually getting too much done. Well I am here to tell you that you don’t always have to feel that way! That there’s a way (or a few ways) that you can work less and get so much more done!

It all comes down to your productivity. If you have low productivity then you won’t get much done for a long-period of time. But when you have high-productivity (I call this “The Zone”) you can get your whole prioritized to-do list done in half (or even more!) the time!

When I was still just a newbie in my business, I started feeling this way so I started searching for hours on how to be more productive, more efficient with my time. I searched, habits of effective people, habits of successful people, daily habits of successful people and so much more. I found so many tips and hacks online that it was so overwhelming, I tried to do it all.. and I mean all of it… all at once. I tried different productivity habits, productivity tools, and other tips and tricks that I could find. Doing it all at once made me even more exhausted, because I channeled so much of my energy into doing all the things that I was so tired by the time I was ready to work and I didn’t get anything done! I just wanted to figure out how to create habits of successful people!

Finally, I was able to find the few things that worked! I was getting more done in one day than I used to get done in a week, I was working productively, getting so much done, and more grateful than ever to finally have some free time.. That was until I started to realize and see how much my clients were struggling with the same thing. I decided that maybe I could help others if I put out there how I raise my productivity! So without further ado, here are my top 6 productivity tips for small business owners to raise productivity!

1. Find the time where you are most productive!

You can do everything in the world to be productive, but if you try all of this in a time where your mind is not productive and you cannot focus, then it’s no use. Your mind will start to wander, get distracted, and just ultimately not end up doing anything! Find the time where you work the best! Some people are morning people and others are night owls (I am most definitely a night owl.. In all honesty, I am writing this blog post at midnight!). Finding your time is the best thing you can do for your productivity.

2. Create a routine

No matter when you start your business day, having a routine in place will allow your mind to get in the habit of knowing when it is time to work. My routine includes making a coffee, tea, or hot chocolate, grabbing a water bottle, sitting at my desk, reviewing my daily tasks, prioritizing my top 3, adding it to my planner and then create a plan!

3. Create a to-do list or plan.

Whether you create a to-do list the end-of-day before, or is a part of your routine when you start your day, you should create a plan of when you will do things. My favorite tool to use is Google Calendar, in there I am able to time-block my day down to the minute!

4. Automate. Automate. Automate.

I cannot say this enough. Whenever you can automate something, do it! A great way to automate a few simple tasks, is sending a client your Calendly link instead of emailing back and forth to find a time that works for both of you. Calendly will also schedule a Zoom call AND will send them a calendar invite so you don’t have to! So once again, if you can automate it, automatically do it!

5. Prioritize and Delegate if you can.

Prioritizing is one of the most important aspects of productivity. If you have something that is due today, then that should be included in your top 3 prioritized tasks for the day. If you decide to do something else, the time might come where you weren’t being productive working on something else and you are out of time. My second suggestion would be to delegate. If you have team members and have the option to, you should delegate! Delegating means that you will have one less task on your list! If you don’t have the option of delegating I would suggest that you emphasize on prioritizing your top 3 tasks.

6. Schedule breaks for yourself!

Your mind is a muscle, muscles get tired. Adding additional breaks, even if they are 5 minutes to go to make yourself another cup of coffee, or just to walk around and stretch your legs can make all the difference in your productivity. The more you work without a break the more tired your brain gets and the less focus you will have. So treat yourself to some more breaks!

EXTRAS!

Below I have included my favorite productivity tools to use in my habits to help my productivity!

1. Google Calendar – To organize my day to the very last minute! (if you want to see what my google calendar looks like on a normal week comment below!)
2. ClickUp – To organize literally my whole business and tell me what I have to do each day!
3. Calendly – To schedule all my meetings and send the calendar invite so I don’t have to!
4. Zoom – To have video calls with clients instead of emailing back and forth all day.
5. Toggl – Record the time it takes to do work. All it takes is the push of a button!
6. Honeybook – To record leads, send out invoices, and keep track of my finances without me having to do a thing! (Well I actually had to set it up first.. but after that.. NOTHING!)
7. Goodnotes – To have a place to write all my meeting notes!

Owning your own business is not easy! However, it’s not impossible, you just have to find what works for you, and what works for someone else may not work for you. But if you try and figure out what’s right for you I promise it will help your productivity sky rocket!

Even if you try it and still can’t seem to cross off all of your tasks on your to-do list, reach out to me! Let’s work through it together, or see what else I can help you with here!

Until next time,

Trinity

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